When does the registration application open and close?
Applications will open on September 1st and may be found online here
If I complete the application form, does that mean my organization has been accepted to the festival?
In order to ensure that our festival goals are met, our staff will review all applications and will contact your organization’s main contact to complete the registration process.
When does the application close?
Early Bird applications are accepted through December 1, 2017. Early Bird applications that are accepted, will receive free iMAGINE Upstate T-shirts for their exhibit volunteers. The application period will close on January 31st.
When will I be notified if my exhibit application has been accepted?
All applicants will be notified regarding the status of their application acceptance on or before February 16th.
If my organization is accepted as an exhibitor, what is the cost to participate?
Early Bird rate for businesses is $250 by Dec. 1st rather than the standard fee of $350 after Dec. 1st – January 31st. This fee may be paid via invoice or online through our website to cover our costs. THIS FEE MAY NOT BE SATISFIED VIA IN-KIND DONATIONS. However, donations of in-kind prizes and giveaways are considered tax deductible as allowable by law. All schools and non-profits may participate at no cost, but donations are appreciated.
How can I make a donation?
All donations are tax-deductible as allowable by law. Donations can be made through Clemson Foundation here
How many supplies will I need to provide for activities? How many attendees should I expect at my tent?
The festival will run from 11 AM-5 PM. Last year’s festival saw an attendance of over 12,000 children and families. That being said, we ask that you prepare activities for at least 1,000-2,000 participants at the festival. The more supplies you can provide, the less likely you will be to run out of supplies. If you run out, please be prepared to offer a demonstration or educational experience for the remainder of the event. Leaving the event early is strongly discouraged.
Can I bring giveaway items to hand out to festival attendees?
Exhibitors may give away items that include a company logo, provide business cards or flyers, or other small promotional materials at their tent. However, it is important that the promotional materials in no way distract from the educational experience. All materials must be listed in the application and approved.
Will I be able to request volunteer help for my exhibit?
Yes. While we encourage you to host your festival experience with the help of your organizations staff, if at any time you feel that you need to request some outside assistance, please contact us with these needs and we will work to assist you. Volunteers for the day of the exhibit may be requested, but are not guaranteed. Please send volunteer requests to firstname.lastname@example.org.
Can I have items available for purchase at the festival?
Exhibitors are not permitted to sell goods or services during the festival. This is to ensure that the focus of the event is on the educational experience.
How do I come up with an engaging activity for my exhibit?
We are always willing to discuss any ideas for activity and exhibit development with you! Please contact email@example.com to set up an appointment to speak with a member of our iMAGINE Upstate team! We have also compiled a dynamic and detailed source of inspiration and activity for creating a STEAM-powered exhibit space here
! Accepted applicants will be notified of informational sessions designed to assist with planning your exhibit activities.
Where is the festival located?
The festival will take place in the West End of Downtown Greenville, SC. For detailed instructions on how to navigate to the festival, please see our “Getting There” page on our website.
When will the festival take place?
The Festival will take place on April 7th, 2018, in the West End of Downtown Greenville from 11 AM-5 PM.
Who should I contact with any questions or concerns?
Please direct all questions to firstname.lastname@example.org and we will direct your question to the appropriate person. We would be glad to discuss opportunities for partnership with any interested organization. Please see our Partnerships page on our website for more information, and feel free to call with any questions!
What if I need to cancel? Will my registration fee be refunded?
If you register by January 31st AND notify us to cancel your registration by March 1st, your registration fee will be refunded. Any cancellations after March 1st will not be refunded.
What if it rains?
The iMAGINE Upstate festival will take place rain or shine! If extreme or unsafe weather conditions do arise, we will promptly relay our inclement weather plan to your organization’s main contact.
What does a typical exhibit space look like?
Each tent space will be provided with a tent, banner with organization name, 8 ft. x 2 ft. table and two chairs. Additional chairs and tables may be available upon request. Standard tent size is 10’ x 10’. Large tent sizes (double tents) are based on Partnership Levels. Please see our Partnership Page
for more information. You will be notified of tent specifications at the end of the registration process. Tent space is limited and sizes cannot be guaranteed.